ORGANIZING EVENTS - ORGANIZING EVENTS AND EXPERIENCE

Event organization is a job that contributes to polishing the company's name, brand and products through events and events. It is an opportunity for businesses to meet and exchange as well as exchange with partners or public authorities, media agencies and will help promote two-way information as well as help enhance beneficial relationships for the company.

EXPERIENCE ORGANIZING EFFICIENT EVENTS

For event organization, it is like a picture of a jigsaw puzzle and players can only succeed when they can complete that picture with hundreds or thousands of pieces. small. The level of business experience will be reflected in the perfection in every small detail at the events they have organized.

The event organizers  not only have to design the program and contact the necessary businesses, but they also have to know how to contact all the guests and customers,... in order to know the information. exactly the same as having to stick with the entire program from start to finish. If the program is changed again and the last minute is due to any reason, the plan will be zero again. That's why the event organizers need to prepare carefully. every detail even the smallest for the program.

THINGS TO KNOW WHEN ORGANIZING EVENT

Usually, when organizing a product introduction event, press conference or awards ceremony, ..., businesses will often target the star standards of the hotel, where the event is held. The more stars a hotel has, the more priority it will be given, because it will be optimized in terms of organizational conditions, amenities as well as service... But even if there are many star hotels, the capacity is only limited. about 300 to 400 people.

There are many businesses that have to be surprised when making programs with the nature of community exchanges in stadiums, clubs or gyms, etc. With poorly functioning air conditioning, light and sound systems. The sound is slow, the security is not tight,... Yes, but there is no time to stage and test the program, because the rental fee for the venue is creditable. equal to the time of the event. If you want the event to go smoothly, businesses will have to pay an extra amount for the time of staging and rehearsal.

VERY EASY MISTAKES TO MAKE WHEN ORGANIZING EVENTS

When  organizing events , the host will sometimes cause bad moods and bad jokes. Usually, the program maker will send a pre-edited speech to the MC a few days ago so that the MC can read and practice it smoothly. But sometimes the presenter is too confident in his abilities without having to preview. But there are also cases where the MC only receives his talk a few hours ago and even when the program starts. This will result in the content going one way and the host going another.

At an event that is professionally organized, unexpected crisis solutions will also be considered. Accordingly, the organizer will have to predict what bad situations may happen and how to deal with each specific case. Doing so would be better than trying to perfect the organization of events and avoid any negligence. In fact, this is also impossible and may even have the opposite effect, because the more you try to fulfill all aspects, the more likely loopholes will be.

But there are also things that happen against the will of the organization because of not grasping the rules. The first is the application for permission to hold a press conference, and the capital is clearly regulated by the management agency: the licensing time for Vietnamese companies will be one day, and companies with foreign elements will will be seven days. Those who are in charge of organizing press conferences for foreign businesses but cannot master these regulations, should wait until the date to apply for permission, perhaps they will fall into the situation of being postponed.

In addition, the hanging of banners to advertise the event also needs attention. If the company organizing the event promises the customer to hang the banner for at least a week, at more than 20 locations in the city, it is just an empty promise. Therefore, when hiring an event organizer, you need to pay attention to many different factors, not listen to promises.